Project Monitoring and Evaluation

Project Monitoring and Evaluation department in the Commission was created in 2014 when the old Project Development department was divided into three departments to give room for proper project monitoring and evaluation which is key to successful project completion and delivery.

The department is a management function aimed at achieving effective and efficient use of project resources as related to value for money, quality of project, budget, and schedule through systematic and routine collection of project information and assessment. The department also carries out continuous feedback on the Commission’s project implementation, potential success, constraints in timely decisions as well as analyzing the effects and impact of the projects.

Project Monitoring and Evaluation department comprises of various professionals; Civil Engineers, Geologists, Architects, Quantity Surveyors, Electrical Engineers, and Mechanical Engineers, Confidential Secretaries and Supporting Staff who are involved in Roads, Bridges, Water Provision, Jetties, Walkways, Electrification, Buildings, Retaining Walls, and Land reclamation projects of the Commission.

Functions of the Project Monitoring and Evaluation Department

• To develop Project Monitoring policies, procedures and standards.
• To carry out project scope verification and changes.
• Controlling project cost and quality.
• Managing, coordinating and supervising the activities of the consultants, contractors and sub-contractors commissioned for the Commission’s projects.
• To ensure monthly and quarterly report to management with respect to project progress.
• Preparation of interim certificate, final certificates and the release of retention fees.
• To evaluate project at specified milestones to ascertain the progress of project implementation as planned and to make corrective measures.
• To identify any unexpected project problem areas and to plan for managing such situation appropriately.
• To examine the claims by the contractors for price escalators, time extension and making appropriate recommendation.
• Preparing the project completion report for each contractor.
• Keeping record of all relevant project information for future use.
• To ensure regular project progress meetings to review and direct the consultants and contractor to keep pace with scheduled program.
• To ensure a basic database on project expenditures, performance including delays, disputes, claims, problems and project impacts are maintained every month in hard copy and electronically.
• To carry out any other function(s) deemed necessary by the Commission.